Adding and Viewing Multiple Accounts in the Mail App on iPad, Wednesday, Dec 10, 2025

Setting up email accounts in iOS/iPadOS 26

Siena demonstrated the process of adding email accounts to the Mail app on an iPad, focusing on VoiceOver accessibility.

• Details
  • Siena: Showed how to set up an iCloud email account as the first account
  • Siena: Demonstrated how to enable/disable iCloud Mail in Settings
  • Ali: Clarified that users don’t need an iCloud email account but might be prompted to create one for certain backup features
  • Jackie: Asked about setting up accounts without an iCloud email
  • Siena: Confirmed you can use any email address for your Apple ID
• Conclusion
  • The Mail app guides users through initial setup when first opened
  • Users can enable or disable iCloud Mail through Settings > Apple Account > iCloud

Adding multiple email accounts

Siena demonstrated how to add Gmail and custom domain accounts to the Mail app.

• Details
  • Siena: Showed how to add accounts through Settings > Mail > Accounts
  • Siena: Demonstrated the authentication process including two-factor authentication
  • Siena: Explained how to select which services to enable (Mail, Contacts, Calendar, Notes)
  • Siena: Showed how to customize account labels for easier identification
• Conclusion
  • Multiple accounts from different providers can be added to the Mail app
  • The Mail app recognizes account types (Gmail, Exchange, etc.) automatically
  • Users can customize account labels to make them more recognizable

Navigating between email accounts

Siena demonstrated different methods for viewing and switching between email accounts.

• Details
  • Siena: Showed how to use the sidebar on iPad to switch between accounts
  • Siena: Explained that on iPhone, users would use the “Mailboxes” back button
  • Siena: Demonstrated how to enable and use the “All Inboxes” feature
  • Ali: Mentioned he prefers using “All Inboxes” to avoid missing emails
• Conclusion
  • Users can view individual account inboxes or combine them using “All Inboxes”
  • The iPad interface uses a two-column layout with message list and open message
  • VoiceOver users need to use the “containers” rotor setting on iPad to read messages

Email app preferences

Discussion about different email apps and their features.

• Details
  • Ali: Mentioned he finds the Gmail app more reliable than the Mail app
  • Amanda: Shared that she prefers Outlook
  • Siena: Noted that Gmail app has better notifications and calendar integration
  • Ali: Discussed how Gmail app handles calendar invites directly in the email
• Conclusion
  • Different email apps have various strengths and weaknesses
  • The Gmail app will be covered in a separate tutorial the following day

Calendar app discussion

A side discussion about calendar applications and subscriptions.

• Details
  • Ali: Mentioned Fantastical’s features including live activities on lock screen
  • Amanda: Explained she stopped using Fantastical to avoid another subscription
  • Macara: Discussed conference call joining features in Fantastical
  • Ali: Noted he’s helped the Fantastical team improve accessibility
• Conclusion
  • Fantastical offers useful features but requires a subscription
  • The group might do a tutorial on Fantastical in the future

Coming Up

Join us tomorrow evening from 7:00 to 9:00 PM Eastern for Techstravaganza 2.0, where the Gmail app on iPhone and iPad will be explored. Next Wednesday, we will have the annual Zoom tutorial, which, depending on time on Wednesday, might have a followup on Thursday, Dec, 18, from 8:00 to 10:00 PM Eastern.

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