Zoom Tutorial, Wednesday, Dec 17, 2025

Scheduling a Zoom meeting on iPhone

Ali demonstrated the complete process of scheduling a Zoom meeting using the iPhone app

• Details
  • Ali: Showed how to access the schedule button in the Zoom app and fill out meeting details including topic, date, time, and duration
  • Ali: Explained that for basic (free) accounts, it’s best to set meetings to 15 minutes to avoid hitting the 40-minute limit warning
  • Ali: Demonstrated how to add invitees both within Zoom and through the calendar integration
  • Ali: Showed how to save the meeting to the calendar and complete the scheduling process
• Conclusion
  • The scheduling process involves multiple steps but is straightforward once familiar with the interface
  • Calendar integration helps manage scheduled meetings

Meeting controls and features

Ali demonstrated various meeting controls and features available during a Zoom meeting

• Details
  • Ali: Showed how to start a scheduled meeting and access the main meeting controls
  • Ali: Demonstrated the chat feature, including how to send messages to everyone
  • Ali: Showed the participants panel and how to view participant information
  • Ali: Demonstrated how to raise and lower hand
  • Ali: Explained that the raise hand button is now directly on the main screen, not in reactions or more menu
  • Amanda: Asked about the AI Companion feature
• Conclusion
  • The iPhone interface provides access to all essential meeting controls
  • Some interface elements have been relocated in recent updates

AI Companion feature

Discussion about Zoom’s AI Companion feature and its capabilities

• Details
  • Amanda: Asked what the AI Companion feature does
  • Ali: Explained that AI Companion provides meeting summaries after meetings end
  • Ali: Noted that it allows late joiners to ask questions about what happened earlier in the meeting
  • Ali: Mentioned that AI Companion requires at least a Pro account and is not available on basic accounts
  • Amanda: Asked about the cost of Pro accounts
  • Ali: Stated that a single Pro license costs around $25 Canadian per month including tax
• Conclusion
  • AI Companion is a premium feature that provides useful meeting summaries
  • The feature requires a paid Zoom account (Pro level or higher)

Personal Meeting ID vs. scheduled meetings

Discussion about when to use personal meeting ID versus scheduling a meeting

• Details
  • Amanda: Asked about when to use personal meeting ID versus creating a meeting
  • Ali: Explained that personal meeting ID is best for quick, impromptu meetings
  • Ali: Gave an example of wanting to meet with someone immediately rather than scheduling ahead
  • Ali: Cautioned that using personal meeting ID for all meetings could allow anyone with the link to join any meeting
  • Roueida: Asked if Zoom provides the personal meeting ID
  • Ali: Confirmed that Zoom provides the personal meeting ID
• Conclusion
  • Personal meeting ID is best for quick, impromptu meetings
  • Scheduled meetings are more appropriate for planned events
  • Using personal meeting ID for all meetings poses security risks

Meeting duration and limits

Brief discussion about meeting duration limits

• Details
  • Roueida: Asked what happens if a meeting scheduled for 15 minutes goes longer
  • Ali: Explained that on basic accounts, meetings are cut off after 40 minutes
  • Roueida: Confirmed understanding that meetings continue until the 40-minute limit
• Conclusion
  • Basic Zoom accounts have a 40-minute limit regardless of scheduled duration
  • Pro accounts don’t have this limitation

Email BCC functionality (unrelated to Zoom)

Brief side question about Mac email functionality

• Details
  • Roueida: Asked how to set BCC in email on a new Mac Pro 15
  • Ali: Suggested checking the view menu in the Mail app
  • Roueida: Acknowledged the suggestion and said she would try it
• Conclusion
  • The BCC option is likely available in the view menu of the Mail app

A Brief Note About Upcoming Workshops

Today’s was the last workshop for 2025. Workshops will resume again on Wednesday, Jan 7, 2026. Please stay tuned to the newsletters, as the schedule of topics for January and February will be posted within the next day or 2.

Wishing all of you the happiest of Holidays, and all the best for 2026!

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